Full-Time Senior Executive Assistant – Santa Maria
Job Description
The Office is looking for a highly driven and organized person to join our administrative team as an Executive Secretary, where they will conduct sophisticated, diverse, and confidential administrative and secretarial activities. This job needs extensive expertise, competence, and understanding of university policies and processes, as well as the ability to collaborate with and offer high-level assistance to associate vice presidents, assistant vice presidents, and directors as assigned. Calendar, committee, event, meeting, and travel assistance, as well as basic administrative and project management activities, will be among the responsibilities.
Job Title : Senior Executive Assistant
Location : Santa Maria, Bulacan Province, Philippines
Salary : $ 28.81 per hour.
Company : The Calendar Group
Job Type : Full-Time
Qualifications:
- Integrate diverse strategic, programmatic, and tactical contributions in order to build up and sustain company-wide tools and activities that support the overall goals of the business.
- Works with a wide variety of municipal agencies and authorities via phone, which may need a high degree of tact and discretion in dealing with diverse difficulties.
- offer administrative support to the SVP, including preparing and editing emails and memos, producing memorandums, generating meeting agendas, and coordinating other communications on the SVP behalf.
- Analyze the workforce’s demands, the operations, and the productivity patterns to identify process flaws and, as a result, boost productivity.
- Make sure the office runs well every day as a part of the administrative team. Additionally, this position entails duties such as welcoming visitors and maintaining conference rooms, as well as assisting with other given chores.
- Interact naturally with various departments of the company to ensure that everything runs well.
- Provide intelligent, diversified, and confidential administrative and secretarial support to the authorized associate/assistant vice presidents and directors, as well as their personnel. Activities will vary depending on needs and priorities, but will include overall coordination and management of executive assistant activities, such as calendar management and support, committee and event management and support for meetings, as well as travel coordination and management, as well as communication with key stakeholders.
- Provide support in the form of presentation slide decks and talking points, as well as assistance with event planning and documentation.
- Meetings should be attended as often as possible and minutes taken so that the Deputy Superintendent and the Superintendent Office are informed of any developments.
- having overall responsibility for the management of administrative tasks. Operational demands of Deputy Superintendent are predicted and anticipated in a proactive manner by this person.
Skills:
- Knowledge with Microsoft products, virtual platforms and room A/V systems is a must. You should also be open-minded about learning about and using new technologies.
- The capacity to work independently, manage priorities, work on many projects concurrently, utilize sound judgment and initiative, and meet/exceed deadlines is required. Boost productivity.
- Paying strict attention to detail, customer service, and a collaborative work style are all traits that have been shown in the past.
- the capacity to assess and propose process modifications, as well as to implement those suggestions.
- Understanding the duties of an executive office administrator