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5 Feb
2023
Full-Time Executive Administrative Assistant – Day Shift – Pudukkottai
Job Description
The Executive Administrative Assistant is primarily responsible for a wide range of support functions, such as administrative tasks, supply ordering, scheduling appointments and travel, answering incoming calls, distributing mail, overseeing the postage and shipping accounts, leading oversight for our travel systems, and supporting meetings and training. Along with advancing the field of energy efficiency, you’ll be surrounded by like-minded individuals.
Job Title : Executive Administrative Assistant – Day Shift
Location : Pudukkottai, Tamil Nadu, India
Salary : $ 31.26 per hour.
Company : Deluxe Corporation
Job Type : Full-Time
Qualifications:
- Takes responsibility for submitting and following up on reimbursement requests for company expenses in a timely manner.
- Perform analytical and query work, as well as generate data-driven reports.
- Organizes meetings, collects data, and disseminates it. She also schedules equipment, visitor cards, and conference rooms as necessary. Greets visitors and leads meeting attendees and candidates. Distributing potential follow-up materials.
- Calendar management reacts to and sends out meeting requests; keeps calendars up to current and accurate Resolves scheduling issues and handles rescheduling to accommodate more time-sensitive requirements. Informs management of future appointments and deadlines.
- Assist with early beginning supply orders, office and kitchen equipment choices, and utilities service for new offices.
- Order supplies and meals for executive and office meetings, as well as training sessions.
- Orders for office supplies at all locations under your supervision and approval. To help you achieve your annual cost savings targets, use standard office supplies and bargain with suppliers on pricing.
- Keep up with all shipping, postal machine, and shredding agreements for all locations.
- Assist with travel arrangements for specific workers and take the lead on corporate travel service administration. Contribute to the organization’s travel policy as well.
- Assist Executives with any administrative chores that come up and help keep the office running smoothly.
Skills:
- The ideal candidate for the executive administrative assistant role will have a bachelor’s degree or comparable professional experience.
- Consistently exhibits the capacity to assess and effectively handle privacy and confidentiality risks when interacting with others.
- Work flexible hours and shifts as needed to meet the demands of the business.
- Demonstrates initiative by bringing up issues for supervisors or other people.
- One to three years of administrative experience and knowledge of general office management.